Is this article helpful?

We love to hear from you!

Table of Contents

Reports: Contacts

Susan Swier Updated by Susan Swier

The Contacts report provides metrics regarding Contacts in a Workspace. Gain insights on the number of Contacts added, connected, deleted and merged, as well as identifying popular Contact sources and channels used.

Getting Here

Navigate to the Reports module and click Contacts.

Filters

Report filters
  • Frequency and date — Select a date range from the drop-down list to be applied to the report. Alternatively, you can define the date range by frequency. The following options are available:
    • Today
    • Yesterday
    • Last 7 Days
    • Last 14 Days
    • Last 30 Days
    • This Month
    • Last Month
  • +Add Filter — You can refine the view of the report components by adding more filter(s). The following filters are available:
    • Channel
    • User
    • Source
    • Contact - Search the Contact by Contact name and Contact ID. Use Contact filter to see the conversations for the specified Contact.
  • Clear All — You can use this option to reset the filters to the default selections.
You may encounter a chart with the following message displayed:
- The selected filter(s) are not applicable here: This means the filter(s) you have selected are not applicable to the chart.
- The selected filter(s) have no applicable data: This means no data is available for the selected filter(s), for e.g. the chart is new and only available at a date later than the selected date range.

Report Components

Contacts Overview

Contacts Overview

Metric #1: Contacts Added

The number of Contacts added within the selected period.

Metric #2: Contacts Deleted

The number of Contacts deleted within the selected period.

Metric #3: Contacts Merged

The number of Contacts merged within the selected period.

Bar Chart: Contacts Added vs Deleted vs Merged

The number of Contacts added, deleted and merged within the selected period.

Contacts Added

Contacts Added

Metric

The number of Contacts added within the selected period broken down by source, or how the Contacts were added.

The ways to add a Contact are as follows:

Source

Description

User

The Contact was added by a user via the Add Contact dialog in Contacts module or the Messages module.

Contact Import

The Contact was added via Contact Import in Contacts module.

Developer API

The Contact was added via Contact API.

Incoming Message

The Contact was added when he/she sent an incoming message to the platform.

Echo Message

The Contact was added when his/her conversation was imported from the supported messaging channel such as Facebook.

Zapier

The Contact was added via a Zapier action.

Make

The Contact was added via a Make action.

Bar Chart

The number of Contacts added within the selected period by source.

Pie Chart

The percentage and total number of Contacts added within the selected period by source.

Contacts Connected

Contacts Connected

Metric

The number and percentage of newly-connected Contacts within the selected period broken down by channel. This report helps to identify the channels the new Contacts are coming from or added.

Contacts get connected (active on platform) when there is an outgoing message successfully sent to the Contact or when an incoming message is received from the Contact. The ways a Contact can be connected are as follows:

Source

Description

Developer API

The Contact was connected via an outgoing message sent by Developer API.

Incoming Message

The Contact was added when an incoming message was received from the Contact the platform.

Echo Message

The Contact was connected when his/her conversation was imported from the supported messaging channel (Facebook).

Zapier

The Contact was connected via an outgoing message sent by Zapier action.

Make

The Contact was connected via an outgoing message sent by Make action.

Broadcast

The Contact was connected via an outgoing broadcast messages sent to the Contact successfully.

User

The Contact was connected via an outgoing message sent by user from the Messages module.

Bar Chart

The number of Contacts connected within the selected period by channel.

Pie Chart

The percentage and total number of Contacts connected within the selected period by channel.

Logs

There are 4 logs available to view the Contact activities within the Workspace.

Reports table has a limitation of generating a maximum of 10,000 row of results. If you need more data, consider using Data Export.
Contact Added Log
Contact Added Log

Here is a log to view each Contact that was added to the Workspace.

Learn more about each column in the following table:

Column Name

Description

Timestamp

The date and time when the Contact was added.

Contact ID

The ID of the Contact.

Contact Name

The name of the Contact.

Source

The source of creation of the Contact.

User

The name of the user who perform the action. Only applicable when the source is User.

Contact Connected Log
Contact Connected Log

Here is a log to view each Contact that was connected to your Workspace.

Learn more about each column in the following table:

Column Name

Description

Timestamp

The date and time when the Contact was connected.

Contact ID

The ID of the Contact.

Contact Name

The name of the Contact.

Source

The source of connection of the Contact.

User

The name of the user who sent the outgoing message. Only applicable when the source is User.

Contact Deleted Log
Contact Deleted Log

Here is a log to view each Contact that was deleted from your Workspace.

Learn more about each column in the following table:

Column Name

Description

Timestamp

The date and time when the Contact was deleted.

Contact ID

The ID of the Contact deleted.

Contact Name

The name of the Contact deleted.

Source

The source of deletion of the Contact, which can only be User.

User

The name of the user who delete the Contact.

If a user has been deleted from the Workspace, the username will be replaced with the user ID. Export all user IDs from User Settings before removing users for future username verification based on user ID.
Contact Merged Log
Contact Merged Log

Here is a log to view each Contact merge that happened.

Learn more about each column in the following table:

Column Name

Description

Timestamp

The date and time when the Contact was merged.

Primary Contact ID

The ID of the Contact after merging.

Contact Name

The name of the Contact after merging.

Source

The source of Contact merging, which can only be User.

User

The name of the user who performed the Contact merging.

Feeling stuck? Do not fear.

Need assistance? Contact us for support. Help is here!

Reports: Messages

Reports: Assignments

Can't find what you're looking for?

Talk to an expert here!

Contact Us
© 2023 Respond.io.
Powered by HelpDocs (opens in a new tab)

Powered by HelpDocs (opens in a new tab)