Table of Contents
Updated by Susan Swier
Respond.io uses custom Dialogflow parameters to enhance the application's functions to cater to multiple use cases.
In Dialogflow, parameters are generally used to connect words and phrases in a User’s response to entities. So if someone says "My birthday is on March 13," the phrase "March 13" will be automatically detected and treated as a date entity. You can read more about parameters in Dialogflow on their documentation page.
With the respond.io platform, you can use parameters to cover more use cases. You can use them to save and collect information provided by your Contacts, for example by assigning dynamic tags, setting custom fields. You can even notify support representatives when a contact requires assistance. You can also use the respond.io platform to store and easily manage your intent responses.
There is a lot that can be achieved when you use the respond.io platform in conjunction with Dialogflow Intent parameters.
The list of parameters you can use on Dialogflow to communicate with the respond.io platform.
Adds the specified tag(s) to the Contact profile on the respond.io platform
Removes the specified tag(s) from the Contact profile on the respond.io platform
Turns the bot off for the specific contact. This is useful in cases were you want to pass the conversation from the bot to a human.
Opens or closes a conversation for a Contact. This is useful for support. Opens a conversation for Contacts who are still expecting something, while closing a conversation signifies Contacts who have been attended to.
Sends a notification to the humans on the respond.io platform, accompanied by a notification message
Subscribes or unsubscribes a Contact. Unsubscribed Contacts will not receive broadcast messages.
Fills the First Name field of the Contact profile with the specified value
Fills the Last Name field of the Contact profile with the specified value
Fills the Full Name field of the Contact profile with the specified value
Fills the Email Address field of the Contact profile with the specified value
Fills the Phone Number field of the Contact profile with the specified value
Fills the Language field of the Contact profile with the specified value, e.g., en-us
Adds a custom field onto the Contact's profile with the specified value. This is best used for non-dynamic information, such as email, birthday, etc.
Removes the specified custom field(s) from the Contacts on the platform
Assigns the Contact to one User in your team
Sends the specified Snippet to the Contact
Sends the specified file stored on the platform to the Contact
Contacts' information can be stored in the form of tags. Tags can be manually added/removed in the Contacts Module or Messages Module, programmatically added/removed using Workflows, and added/removed using parameters in Dialogflow intents.
Using Tag Parameters
RB_ADDTAGS parameter, you can assign a tag to a contact. Tags will be added to the contact based on the value of the parameter. You have the option to add multiple tags by separating them with commas.
RB_REMOVETAGS parameter, you can remove a tag from a contact. Tags will be added to the contact based on the value of the parameter. You have the option to remove multiple tags by separating them with commas.
When creating new tags, it is a good idea to define short but meaningful names that are easily identifiable. Ideally, you would want other people to be able to understand the tags associated with a user.
With slot filling using entities, you have an option of dynamically creating new tags. However, this is not advised as it will quickly lead to tag pollution.
To reduce tag pollution, try not to be too specific or too generous with the tagging in order the keep the number of tags to a minimum.
When using tags to keep track of a user’s topic interest, you can use the same tag in several intents that have the same topic. This can identify that the user has a specific interest or concern while reducing tag pollution.
Turning the Bot Off
A Dialogflow agent can be turned on/off manually in the Messages Module. In addition to that, a bot can be turned off using parameters in Dialogflow intents.
Using a Dialogflow intent to turn a contact's Bot Status off can be used in order to create a human handoff in your bot workflow.
When Bot is disabled for a contact, no messages are passed to Dialogflow. Contacts with Bot disabled will appear on the platform under Unassigned section in Dashboard.
Using the Bot Status Parameter
RB_BOTSTATUS, you can turn the bot off for the specific user by setting the value to
The Fallback intent does not include a place to add parameters. When turning off the bot from Dialogflow, you should create a quick reply in your Fallback intent asking the Contact if they want to talk to a human. If the Contact responds with the yes quick reply, that should take them to the intent with the
When using this parameter to disable the bot, you may also want to update the User status on the platform with
RB_MARKDONE and send a notification on the platform with the
RB_NOTIFY parameter within a single intent.
Closing a Conversation
The Assignment and Closing a Conversation system open a new conversation for all new Contacts and all Contacts with new messages. This ensures that all Contacts who require assistance show up in the unassigned list.
A conversation can be opened or closed for a Contact manually in the Contacts Module or Messages Module, opened or closed programmatically using Workflows, and closed using parameters in Dialogflow intents.
To close a conversation of a Contact from Dialogflow, use the
RB_MARKDONE parameter in your Dialogflow Intent(s).
Using The Marked Done Parameter
To close a conversation of a Contact, use the
RB_MARKDONE parameter in your Dialogflow intent and set the value to
Any Contact who triggers an intent using the
RB_MARKDONE parameter with value
true will have their conversation closed on the respond.io platform.
By default, all new Contacts and Contacts with new messages will open a new conversation. You'll want to set add
true for intents that do not require a human agent when triggered.
You may want to think about using this intent in tandem with
RB_NOTIFY to trigger a notification when a conversation is opened for a Contact. The notification message can be used to pass on information on what needs to be done for the specific Contact.
To assign a Contact to a User from Dialogflow, use the
RB_USER_ASSIGN parameter in your Dialogflow Intent(s).
Using The Assignment Parameter
To assign a Contact to a User, use the
RB_USER_ASSIGN parameter in your Dialogflow intent and set the value as the email of the platform User you wish to assign to.
Any Contact who triggers an intent using the
RB_USER_ASSIGN parameter with a valid User email in Value is assigned to that User on the respond.io platform.
Sending Custom Notifications
By default, the Notification System will send notifications to platform Users when a Contact sends a new message. Additional notifications can be created and sent to platform Users using parameters in Dialogflow Intents.
To send a notification to platform Users use the
RB_NOTIFY parameter in your Dialogflow Intent(s).
Using the Notification Parameter
A notification can be sent to the platform using the
RB_NOTIFY as the Parameter Name. The value of the parameter will be sent as the notification.
Use the $contact.name dynamic variable in order to let the platform User know which Contact needs attention.
RB_NOTIFY together with
RB_MARKDONE to ensure the Contact gets the attention they need.
Every now and then you will have a Contact text you "STOP". This is likely because they no longer want to receive broadcasts. Setting
false in Dialogflow will unsubscribe Contacts from all future broadcasts.
Using the Subscription Parameter
RB_SUBSCRIBE, you can subscribe or unsubscribe a Contact to the bot by setting the value to
false respectively. Unsubscribed Contacts are excluded from future platform broadcasts.
If you are using the
RB_SUBSCRIBE parameter to manage broadcast permissions you should create a custom field in respond.io to display a Contact's subscription status. This can be done by using the
RB_FIELD_[NAME] parameter together with
Contact Fields and Values
Contacts' information can be stored in the form of values in Contact Fields.
In addition to the default fields, custom fields can be added & removed in the Settings Module. New custom fields can also be created from Dialogflow.
Contact field values can be manually changed in the Contacts Module or Messages Module, programmatically changed using Workflows, or changed using parameters in Dialogflow intents.
Using Field Parameters
Setting Field Values
You can edit a Contact's custom field value with
RB_FIELD_[FIELD_ID] where “[FIELD_ID]” is replaced with the ID of the custom field. The custom field ID is generated as name of the custom field in SNAKE_CASING. The value of the custom field would be set as the value in the parameter. For example, if you are collecting the blood types of Contacts and a Contact has blood type AB positive, you would send the parameter
RB_FIELD_BLOODTYPE with the value of AB+.
The same can be done for any of the default Contact fields. For example, the parameter
RB_FIELD_PHONE can be used to update the value of a Contact's phone number.
By default, Contacts on respond.io have the following Contact fields:
The first name of the Contact
The last name of the Contact
The full name of the Contact, i.e., First Name + Last Name
The email address of the Contact
The phone number of the Contact
The language of the Contact
To clear a field value for a contact, you can use the parameter
RB_REMOVEFIELDS. The value would be the names of the fields you want to remove. You have the option of clearing several fields at once by separating them with commas.
The Snippets system is used to store the content of commonly used responses on the respond.io platform.
Snippets can be sent out manually in the Messages Module to reduce typing or sent using parameters in Dialogflow Intents.
By sending Snippets in your Dialogflow Agent, you are able to store the content of your Intent responses on the respond.io platform where they can be easily managed and edited.
Multiple intents can also use the same Snippet. In this case, editing the Snippet will update the content of the response across all of the Intents.
To send a Snippet using Dialogflow Intents, use the
RB_SNIPPET parameter. The triggering Intent will respond with the Snippet content.
Using the Snippet Parameter
RB_SNIPPET, you can send a Snippet as the response. Set the value of the parameter to the Snippet ID that you wish to send.
Files can be sent manually in the Messages Module or sent using parameters in Dialogflow Intents.
RB_FILE parameter, you can send files stored in the File Manager to Contacts who trigger a Dialogflow Intent.
Using the File Parameter
Before you can send a file, you must upload the file(s) to the respond.io File Manager. Then use the
RB_FILE parameter with the file ID as the value to send a file to a Contact.